Welcome to the NCOF Speaker Intranet
Pre-Conference: March 23rd
Conference: March 24th - 26th
Exhibits: March 24th - 25thThe Rio All Suites – Las Vegas, NV
Below are logistical details to help you plan your participation at NCOF
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You are also always welcome to call us with any questions or comments.
We look forward to working with you on a successful event!
Florence Torres, Conference Director
203.358.4385, email
Michelle Gort, Event Coordinator/Speaker Relations
212.790.1419, email
YOUR PERSONAL CONTACT INFORMATION
Please ensure that we have received the following information from you so that we can accurately register you to attend and fully represent you both in print and online.
If you are missing any of the information below, kindly provide it to Michelle Gort either via completion of the Speaker Data Form. You may send photos to Michelle as well - email.
- Complete Name
- Title
- Company
- Address
- City, State, Zip
- Phone
- Mobile Phone (for emergency use only)
- Photo for web use only - Specs: jpeg format, 150hx120w pixels
SPEAKER REGISTRATION
As a speaker, you will receive complimentary Conference Registration, allowing you to access all sessions, workshops (upon request to Florence), keynotes, special events and the exhibit hall. Your credentials will be waiting for you onsite at Speaker Registration. There is no need to complete any registration materials in advance, unless you're interested in attending the Executive Summit. Please contact Florence directly to inquire for special pricing. Please note that the Summit is only for Practitioner Speakers.
The Speaker Registration Area onsite at The Rio All Suties has yet to be determined for this year.
HOTEL & TRAVEL
Remember to book your airfare and hotel rooms early for the event.
Mention NCOF for the special conference rate, $175 Single/Double*. Reservation deadline is 2/25/09. Special rates are offered three days prior and three days after NCOF, based on availability. Don't wait! We expect the hotel to sell out. Access the
Travel tab for online information.
PLEASE NOTE: The only way to receive the special NCOF rate for rooms at The Rio Hotel is to contact The Rio Hotel directly by calling 888-746-6955 and identifying yourself as an NCOF attendee. Any other housing offers for this event are not valid.
RESERVE BEFORE FEBRUARY 25, 2009 FOR NCOF SPECIAL RATES
American Airlines, the official NCOF carrier, offers discounted fares to Las Vegas for NCOF. For the lowest fares, call 1-800-433-1790 and refer to Authorization #A4539AE. You may also use the authorization code at www.aa.com simply type the authorization code in the allocated box when paying for your ticket. Please note that phone reservations require a $10 processing fee per ticket.
Avis is offering discounted car rental for NCOF. Call 1-800-331-1600 or Visit www.avis.com and refer to Avis Worldwide Discount (AWD) #GO28168 for special rates.
PRESENTATION DEADLINE: February 13
Conference Proceedings on CD-ROM
The proceedings, which will be placed on CD-ROM, will make your presentation available to every attendee and provide you with the broadest exposure possible. Conference attendees consistently say it is crucial to have the speakers’ materials to use during the sessions and to preview the content for session selection. Attendees always express disappointment if materials are not made available.
Please refer to the Conference Proceedings Information, for instructions on how to prepare your materials. An email with the required presentation template will be sent to you in late November/early December. Contact Florence or Michelle with any questions.
The deadline for submitting your presentation materials for the proceedings on CD-ROM is February 13th, 2009.
Your electronic presentation will be an important part of your session and should be used to enhance and reinforce your message.
AUDIO VISUAL
Each session room will be equipped with the following ONLY:
(1) wired lavaliere microphone • (1) screen • (1) standing lectern • (1) LCD Projector
Rooms for Roundtable Discussions will be equipped with a flipchart & markers only.
Important Note: You Must Bring Your Own Laptop, From Which To Run Your Presentation.
On-site requests for equipment may be difficult to accommodate so please contact us No Later Than February 27th if you have any special A/V requests: Michelle.
SESSION FORMAT
The format of your session depends largely on the type of session that you are participating in.
You will receive a Speaker Welcome Packet in December indicating the day and time your session occurs. Please contact the conference team if you have any questions.
PROMOTE YOUR PARTICIPATION AT NCOF
Don't forget to promote your participation at NCOF to your clients and colleagues.
- You can place a logo tile on your website.
- You can send an html email blast to your client list (we’ll even create it for you!).
- Contact us directly for the logo and/or email blast.
HELPFUL PRESENTATION HINTS
TIP SHEETS
Tips for Presenting
Tips for Moderating Panels Tips on How to Successfully Moderate a Conference Panel
SPEAKER COMMITMENT
As a speaker at NCOF, you have committed to present this session, and all the preparation that it entails. In return, NCOF agrees to promote you, your company and your presentation to its attendees through a vast promotional campaign. Both you and NCOF have made a promise to our attendees to deliver the session as published, including the topic and the speaker.
NO SALES PITCHES!!!
Sales pitches turn off session participants, so it’s actually the worst thing to do.
It is imperative that your presentation is not a sales pitch for you or your company. No NCOF speaker may use a conference session for commercial sales pitches, self-promotion or unfair criticism of a competitor. If it is determined that a speaker presented a sales pitch, that company and speaker will be excluded from future events.
WOULD YOU LIKE TO HOST AN EVENT DURING THE CONFERENCE?
Some of our participating speaker companies have agreed to host either after parties, or onsite experiences for the attendees. If you have a great idea on how to engage the attendees in a different way, please call Florence to discuss. In most cases, if we can logistically accommodate what you’d like to do…we’ll do it.