December 2008      

Dear NCOF Exhibitor:

Welcome to the National Conference on Operations & Fulfillment taking place Tuesday, March 24, and Wednesday, March 25, 2009, at the Rio All-Suite Hotel & Casino in Las Vegas!  We’re looking forward to a great conference and are eager to assist you.

To aid in the preparation of your exhibit, we’ve created CD ROM and online Exhibitor Service Manuals. Please take the time to review either version as they contain important information regarding every aspect of your exhibit space. 

The Travel Technology Group (TTG) will assist you in making your hotel reservations. Be sure to make your reservations early in order to take advantage of the discounted rates. Refer to the “Exhibitor Badges/Hotel & Travel” section for all the details.  Please note that all reservations must be made through TTG in order to get the discounted room rate.Please be aware of the conference’s partnership with Travel Technology Group to provide the NCOF Travel Desk. No other hotel/travel companies are authorized to provide housing for NCOF. We request that you only use the NCOF Travel Desk to make your hotel arrangements.

GES Exposition Services include furniture rentals, custom booths, material handling, booth cleaning, labor and signs. All services and/or furnishings you require should be ordered in advance to save you money and ensure a timely move in. All orders placed after the deadline will be subject to increased charges and will not be processed until advance orders have been fulfilled. Use the Checklist to help meet your deadlines. Please check for additional pricing on services ordered after deadline dates. Please note that the entire exhibition hall is carpeted – there is no need to ship or rent carpet for your display.

In order to ensure the receipt of your materials on time, we recommend shipping in advance to the GES warehouse. This will help avoid delays on site.   (Advance shipments will be delivered to show site on Sunday, March 22, 2009.  Overtime rates will apply.)   All materials must be shipped to arrive at the warehouse between February 20 and March 18, 2009.

Please take a few minutes to read this information carefully. There are several policies and regulations that need attention.  If you have questions, or if I can be of any assistance, please contact me at daniel.rea@penton.com or via phone at 203.358.4160.

Sincerely,

Daniel Rea
Operations Manager

THE EXHIBITOR MANUAL CAN BE DOWNLOADED BY SECTION:

Or Click Here to download the complete Exhibitor Manual.

It has been brought to NCOF's attention that an unauthorized technology company called Rentacomputer.com has been soliciting participants of this year’s NCOF 2008 conference. Based on the information we have received, Rentacomputer.com is giving the impression that they are in some way associated with, or endorsed by, NCOF. 

Please be advised that this is not true. NCOF has absolutely no connection with Rentacomputer.com and does not endorse, support or guarantee their services.

To ensure that your rental equipment is booked with the official show supplier for NCOF, please book your equipment rentals directly with PSAV. Please see your NCOF exhibitor manual for further details, or contact any member of the show team for assistance.

CHECKLIST FOR ORDERING SERVICES

ADVANCED SHIPMENTS:

Advanced shipment must be received between  Friday, February 20 and Wednesday,

         The shipping address to the warehouse is as follows:

                   Exhibiting Company Name
                   NCOF 2009
                   Booth # ___________
                   c/o GES Exposition Services
                   7000 Lindell Road
                   Las Vegas, NV 89118

DIRECT SHIPMENTS: 

Direct shipments will be accepted at Show site ONLY ON Monday, March 23, 2009 Between 8:00am and 4:30pm

          The shipping address is as follows:

                   Exhibiting Company Name
                   NCOF
                   Booth # ____________
                   c/o GES Exposition Services
                   Rio All-Suite Convention Center
                   3700 W. Flamingo Road
                   Las Vegas, NV 89103
                  

Please advise your freight carrier that the driver MUST CHECK IN by 4:30 pm - otherwise delivery of freight will not be guaranteed.

SHOW HOURS:

• Tuesday, March 24

                             9:15 am – 12:15 pm
                             3:00 pm - 6:00 pm

• Wednesday, March 25

                             10:00 am – 12:15 pm
                             3:00 pm – 5:30 pm

Note: Exhibit hall is not open on Monday, March 23 or Thursday, March 26, although the NCOF Conference is in Session.

MOVE IN:

Monday, March 23                      8:00 am – 4:30 pm

Please advise your freight carrier that the driver MUST CHECK IN by 4:30 pm - otherwise delivery of freight will not be guaranteed.

MOVE OUT:

Wednesday, March 25                 5:30pm – 9:30pm  

          Displays must stay intact until exhibits close at 5:30pm.

Any dismantling and packing prior to that time is in violation of the agreed upon and signed contract rules & regulations. All material MUST be packed, labeled, Material Agreement Form completed, turned in and carrier checked in by 7:30 pm.

KEY PERSONNEL